The Canada Border Services Agency (CBSA) is committed to consulting with its stakeholders on strategies, policies, operational programs and administrative procedures that govern the movement of travellers and their goods across Canada's border.
The purpose of these consultations, in general terms, is to promote mutually beneficial collaboration between the CBSA and the Canadian air industry community on border-related matters that benefit Canada, the Canadian economy and Canada's air transportation sector.
To this end, the Agency has established the Air Consultative Committee (ACC) with a mandate, membership, list and procedures as described below.
The overall mandate of the ACC will be to provide CBSA officials and air industry stakeholders with a forum for dialogue on Canada's airport border operations. The committee will be a strategic forum and will address forward thinking issues and concepts. Issues of a tactical nature will be handled by sub-committees and working groups.
Without limiting that goal, the Committee will:
- provide air industry stakeholders with an ongoing mechanism for suggesting new ideas or raising issues or concerns regarding the strategies, policies, programs or administrative procedures of the CBSA that affect the processing of air travellers and their goods across Canada's border;
- provide CBSA officials with an ongoing mechanism to receive input and feedback related to its strategies, policies, operational programs or administrative procedures and any contemplated changes to them that might affect the processing of air travellers and their goods across Canada's border; and
- provide air industry stakeholders and CBSA officials with a forum and clearing house for sharing information and views on matters relevant to the processing of air travellers and their goods across Canada's border.
The CBSA is committed to involving individual Canadians, program stakeholders and their intermediary organizations in the development, design and evaluation of policies, programs and services that affect them.
In carrying out this commitment, the CBSA will consult with Canadians in a manner that is timely, transparent, inclusive, accessible and meaningful. To this end, the CBSA will:
- develop and articulate clear objectives and desired outcomes for any consultative exercise;
- undertake consultations early enough in any decision-making process so that input received can be used to make informed decisions;
- allow adequate time for participation so as to ensure that participants can contribute to deliberations in an informed, thoughtful and interactive manner;
- document consultative processes, and input received, and share this information with participants to show that their views have been noted and considered; and
- respect the rights of Canadians to deal with the Government of Canada in either official language.
The Committee will play a consultative and advisory role only. The CBSA will continue to conduct its affairs and make decisions in keeping with its statutory and regulatory authorities and responsibilities.
- The Vice-President, Programs Branch, CBSA will chair the Committee.
- Committee membership will be reviewed every five years, or as needed.
- The CBSA Chair will consult internally on membership eligibility; however final authority rests with the Chair.
- The federal sector membership of the Committee will consist of the CBSA and other government departments that have responsibilities associated with air travel.
- The private sector membership of the Committee will consist of representatives appointed by organizations representing Canada's air industry interests involved in air travel activity.
- Each organization will appoint one regular and one alternate delegate to the Committee. Only one representative from each organization will attend each meeting.
- The heads of the participating private sector organizations will advise the Chair in writing of the names of their designated regular and alternate members on the Committee.
- For continuity of discussions, members must commit to their attendance at ACC meetings or name a reliable alternate.
- The Committee will meet three times a year and as otherwise required at the call of the Chair. Should circumstances warrant, the Chair may also convene teleconferences of the Committee.
- Notices of meetings and meeting agendas will be provided as early as possible.
- Records of decisions of the Committee will be prepared under the authority of the Chair and distributed to all members as early as possible.
- The Committee may establish sub-committees and ad hoc committees as it sees fit and may recruit Committee members and others to serve on any such committees.
- Sub-committees will be co-chaired by a private sector representative and a CBSA representative.
- Updates on ACC and sub-committee activities will be provided quarterly to ACC members.
- During ACC meetings, members of the Committee may use their official language of choice to conduct their business.
- Proposals or discussion papers for presentation at meetings will be provided to the ACC secretariat for distribution to the members prior to meetings.
- The CBSA's Programs Branch will establish a secretariat to support the work of the Committee.