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ARCHIVED - Greening Government Operations Table for 2012-2013

Green Building Targets

8.1 As of April 1, 2012, and pursuant to the CBSA Green Building Strategic Framework, new construction and build-to-lease projects, and major renovation projects will achieve an industry-recognized level of high environmental performance.
Performance Measure RPP DPR

Target Status

Achieved

Number of completed new construction, build-to-lease and major renovation projects in the given fiscal year, as per the CBSA Green Building Strategic Framework  5 2
Number of completed new construction, build-to-lease and major renovation projects that have achieved an industry-recognized level of high environmental performance in the given fiscal year, as per the CBSA Green Building Strategic Framework 5 2
Existence of the CBSA Green Building Strategic Framework Yes: Completed March 2012 Yes: Updated November 2012

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Strategies/Comments

  1. Minimum level of environmental performance: LEED NC Silver.
  2. Threshold: All buildings will be contracted to achieve LEED NC Silver.
  3. Industry-recognized assessment and verification tool used: LEED.
  4. Certification achieved or in progress: two in progress.
  5. Rationale for traffic light indicator selected: 100% of completed new construction and major renovation projects have achieved the target, as per the CBSA Green Building Strategic Framework.
  6. Three small port replacement projects initially included in the RPP 2012–13 were postponed and are to be completed in the future fiscal years.
  7. Location of completed projects: Prescott, Ontario and Kingsgate, British Columbia.
8.2 As of April 1, 2012, and pursuant to the CBSA Green Building Strategic Framework, existing crown buildings over 1000m2 will be assessed for environmental performance using an industry-recognized assessment tool.
Performance Measure RPP DPR
Target Status On Track
Number of buildings over 1000m2, as per the CBSA Green Building Strategic Framework 13 17
Percentage of buildings over 1000m2 that have been assessed using an industry-recognized assessment tool, as per the CBSA Green Building Strategic Framework   FY 2011-12 30% 0% 
FY 2012-13 40% 10%
FY 2013-14    
Existence of the CBSA Green Building Strategic Framework  Yes: Completed March 2012  Yes: Updated November 2012

Strategies/Comments

  1. Minimum level of assessment: BOMA BESt Level 1.
  2. Threshold: >1000m2.
  3. Applicable building types: All custodial buildings over 1000m2.
  4. Industry-recognized assessment tool used: BOMA BESt.
  5. Certification to be sought: Yes. 
  6. Rationale for traffic light indicator: The CBSA is on track to achieve the target, as per the CBSA Green Building Strategic Framework.
  7. Total number of buildings over 1000m2 has increased to the recently completed new construction and major renovation projects. Previously, these projects would have been considered already assessed, however as per the updated strategic framework this is no longer the case.
  8. Location of assessment: Huntingdon, British Columbia.
8.3 As of April 1, 2012, and pursuant to the CBSA Green Building Strategic Framework, new lease or lease renewal projects over 1000m2, where the Crown is the major lessee, will be assessed for environmental performance using an industry-recognized assessment tool.
Performance Measure RPP DPR

Target Status

N/A

Number of completed lease and lease renewal projects over 1000m2 in the given fiscal year, as per the CBSA Green Building Strategic Framework   N/A N/A
Number of completed lease and lease renewal projects over 1000m2 that were assessed using an industry-recognized assessment tool in the given fiscal year, as per the CBSA Green Building Strategic Framework N/A N/A
Existence of the CBSA Green Building Strategic Framework N/A N/A

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Strategies/Comments

  1. This target is not applicable to the CBSA as all new lease and lease renewal projects are negotiated through Public Works and Government Services Canada (PWGSC) on behalf of the Agency. As the client, the CBSA can request inclusion of this target in its lease requirements.
  2. The PWGSC will be renewing 11 leases over 1000m2 in 2012–13 on behalf of the CBSA.
8.4 As of April 1, 2012, and pursuant to the CBSA Green Building Strategic Framework, fit-up and refit projects will achieve an industry-recognized level of high environmental performance.
Performance Measure RPP DPR

Target Status

Achieved

Number of completed fit-up and refit projects in the given fiscal year, as per the CBSA Green Building Strategic Framework 3 1
Number of completed fit-up and refit projects that have achieved an industry-recognized level of high environmental performance in the given fiscal year, as per the CBSA Green Building Strategic Framework 3 1
Existence of the CBSA Green Building Strategic Framework Yes: Completed March 2012 Yes: Updated November 2012

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Strategies/Comments

  1. Minimum level of environmental performance: Green Globes Fit-Up 3 Globes.
  2. Threshold: >$1 million and/or 1000m2.
  3. Applicable building types: All buildings.
  4. Industry-recognized verification tool used: Green Globes.
  5. Exemptions: Spaces provided to the CBSA under section 6 of the Customs Act.
  6. Rationale for traffic light indicator selected: 100% of completed fit-up and refit projects have achieved the target in the given fiscal year, as per the CBSA Green Building Strategic Framework.
  7. The CBSA Green Building Strategic Framework currently applies to headquarters accommodation projects only. The strategic framework will incorporate regional projects during the next review/update.
  8. Location of completed project: Ottawa, Ontario.

Greenhouse Gas Emissions Target

8.5 The federal government will take action now to reduce levels of greenhouse gas (GHG) emissions from its operations to match the national target of 17% below 2005 levels by 2020.
Performance Measure RPP DPR
Target Status Action Required
CBSA GHG reduction target: Percentage of absolute reduction in GHG emissions by fiscal year 2020–21, relative to fiscal year 2005–06 11% 11%
CBSA GHG emissions in fiscal year 2005–06, in kilotonnes of CO2 equivalent 10.9 12.2
CBSA GHG emissions in the given fiscal year, in kilotonnes of CO2 equivalent   FY 2011-12 10.8 12.4 
FY 2012-13 10.7 13.1
FY 2013-14    
FY 2014-15    
FY 2015-16    
FY 2016-17    
FY 2017-18    
FY 2018-19    
FY 2019-20    
FY 2020-21 9.7  
Percent change in CBSA GHG emissions from fiscal year 2005–06 to the end of the given fiscal year FY 2011-12 -1.1% 1.6%
FY 2012-13 -2.2% 6.8%
FY 2013-14    
FY 2014-15    
FY 2015-16    
FY 2016-17    
FY 2017-18    
FY 2018-19    
FY 2019-20    
FY 2020-21 -11%  
Existence of the CBSA Green Building Strategic Framework  Yes: Completed March 2012  Yes: Completed March 2012

Strategies/Comments

  1. Scope: Targeted emissions sources included the CBSA facilities and fleet.
  2. Emissions sources excluded from GHG inventory: No exclusions.
  3. Change to CBSA GHG reduction target: There have been no changes to the target since it was established in RPP 2011–12.
  4. Base year adjustments: Base year emissions have been recalculated based on newly available data and the transfer of the CBSA Learning Centre of Rigaud from PWGSC as of April 1, 2012.
  5. Increase of emissions is attributed to the CBSA Learning Centre that underwent major construction in the past two years, adding several new buildings that increased the Agency’s total floor area by 26%.
  6. GHG management strategy: The CBSA continues to maintain a GHG inventory and management strategy for custodial facilities and fleet. This inventory provides insight into the Agency’s energy consumption and cost trends and identifies where cost savings and GHG reduction measures can be implemented.
  7. Key components of GHG reduction plan:
    • Energy audits and retrofits implementation in selected facilities.
    • Undertaking an Energy Performance Contract at the CBSA Learning Centre in Rigaud.
    • Implementing high energy efficiency targets in CBSA new construction and major renovation projects.
    • Completion of a fleet utilization review.
    • Increase the purchase of hybrid, electric and ultra-compact vehicles.
    • Address plug-load energy consumption through employee awareness and the purchase of energy-efficient equipment.
  8. Additional information:
    • Overall GHG intensity of the CBSA facilities (in CO2e/m2) increased by 2% from 2005–06 through 2012–13.
    • The increase in GHG intensity from facilities can be attributed to the large construction project at the CBSA Learning Centre that used significant energy resources during construction.
    • Efforts to reduce emissions at some facilities have been offset by increasing emissions from new construction projects with greater building footprints.
    • From 2005–06 through 2012–13, the GHG emissions of the CBSA fleet (in tonnes CO2e) has reduced by 21%.
    • The reduction in fleet GHG emissions is due to increased investment to replace old vehicles with new fuel-efficient models, including hybrid and ultra-compact vehicles.

Surplus Electronic and Electrical Equipment Target

8.6 By March 31, 2014, the CBSA will reuse or recycle all surplus electronic and electrical equipment (EEE) in an environmentally sound and secure manner.
Performance Measure RPP DPR
Target Status Achieved
Existence of implementation plan for the disposal of all CBSA-generated EEE Yes: Completed March 2012  Yes: Completed March 2012 
Total number of CBSA locations with EEE implementation plan fully implemented, expressed as a percentage of all locations, by the end of the given fiscal year  FY 2011-12 100%*
(applies to CBSA-owned equipment)
100%*
(applies to CBSA-owned equipment)
FY 2012-13 100%*
(applies to CBSA-owned equipment)
100%*
(applies to CBSA-owned equipment)
FY 2013-14    

Strategies/Comments

  1. Scope: Electronic and electric waste is defined as all surplus electronic and electrical assets/materiel that have reached the end of their useful life. This includes all information technology, laboratory, security, telecommunication, audio-visual and office equipment, as well as all other equipment powered by electricity.
  2. Definition and number of locations:
    • For the purposes of measurement, “CBSA locations” are all facilities with network connectivity. This represents 319 locations, including ports of entry, inland enforcement offices, headquarters and regional offices.
    • *Electronic equipment located within headquarters accounts for approximately 33 percent of all electronic equipment used within the CBSA. Regionally located electronic equipment is owned and managed by the Canada Revenue Agency on behalf of the Agency.
    • For the purposes of this target, “fully implemented” is defined by the presence of the CBSA Policy on Disposal of Surplus Materiel Assets, including electronic and electric waste, which is accessible to all employees. 
  3. Security considerations: Information, Science and Technology Branch is arranging for sanitization of the information technology asset.
  4. Process to track EEE:
    • In headquarters, the Information Technology Asset Inventory tracks disposal records of headquarters electronic waste. 
    • Each regional/district materiel manager maintains disposal records, and responds to reporting requests from headquarters.
  5. Streams used for reusing or recycling: The CBSA ensures that all surplus materiel assets are disposed of in accordance with the Federal Electronic Waste Strategy and Treasury Board Secretariat Directive on Disposal of Surplus Materiel and makes use of the following mechanisms:
    • Computers for Schools;
    • Crown Assets Distribution Centres;
    • Donation or transfer to other qualifying organizations;
    • Provincial Extended Producer Responsibility programs;
    • Other waste programs (e.g. Departmental Individual Standing Offer).

Printing Unit Reduction Target

8.7 By March 31, 2013, the CBSA will achieve an 8:1 average ratio of office employees to printing units. The CBSA will apply the target where building occupancy levels, security considerations, and space configuration allow.
Performance Measure RPP DPR
Target Status Achieved
Ratio of CBSA office employees to printing units in fiscal year 2010–11, where building occupancy levels, security considerations and space configuration allow 3:1 3:1
Ratio of CBSA office employees to printing units at the end of the given fiscal year, where building occupancy levels, security considerations and space configuration allow  FY 2011-12 3.5:1 3.5:1
FY 2012-13 8:1 8:1
FY 2013-14    

Strategies/Comments

  1. Definition: “Printing units” include all stand-alone and network printers (LAN printers), and multifunctional devices.
  2. Scope: To reduce the reporting and simplify tracking of this target, the CBSA has scoped all buildings, space configurations and employees. While some buildings may have a smaller ratio due to building occupancy or security considerations, the CBSA will meet this target for all employees. Direct line-of-business printing units were identified as out-of-scope as they are essential to the specific Agency needs.
  3. Performance measurement:
    • The number of printers is determined by the Printing Unit Inventory.
    • The number of office employees is available in the Human Resources Staffing Reports.
    • All the office employees (i.e. headquarters and regions) are subjected to the target.
  4. Reporting requirements: Information Technology Asset Inventory will track the average ratio of office employees to printing units.  
  5. Stakeholder roles and responsibilities:
    • Senior management ensures sustainable development guidelines are communicated and endorsed within the CBSA.
    • Information Technology Shared Services Management Division is leading the Device Rationalization Initiative.
    • Development of awareness material will outline efficiencies and opportunities to ensure that the target ratio is met and sustained, while enabling employees to have the appropriate tools for the job.
    • Managers ensure requests for new devices are accompanied with business rationale/justification, and ensure disposable items (such as paper and print cartridges) are recycled.
    • Information technology procurement officers ensure devices are purchased with environmentally friendly considerations.
    • Information technology support ensures that devices are configured to take advantage of environmentally friendly settings, and ensures end-of-life equipment is disposed of in a secure and environmentally friendly manner.
  6. Plan for engagement:
    • Strategic Review of all information technology devices indicated an opportunity to reduce the number of devices in use within the CSBA. This reduction began in 2011–12 and will be accomplished through a reduction in ever-greening (end-use renewal) of aging equipment.
    • The actual removal/clean-up of inventory meant that 2,690 printers were removed from actual inventory.
    • The Device Rationalization Initiative is targeted stand-alone and network printers in Phase I and PCs and laptops in Phase II.
    • Multifunctional devices are being considered as an option for printer, photocopier, and scanner replacement.
    • Approaches to greening information technology will be factored into asset management practices with an aim to reduce the overall environmental footprint.
  7. Opportunities for continuous improvement:
    • The CBSA has established an approval process for procuring net-new printing units, whereby requests must be accompanied by a printer exemption form (business rationale) endorsed by senior management. Where possible, multifunction devices are being introduced to reduce the number of overall devices within the organization.

Paper Consumption Target

8.8 By March 31, 2014, the CBSA will reduce internal paper consumption per office employee by 20%. The CBSA will establish a baseline between 2005–06 and 2011–12, and applicable scope.
Performance Measure RPP DPR
Target Status On Track to Exceed
Number of sheets of paper purchased or consumed per office employee in baseline year 2008–09, as per CBSA scope 7639 Shts/OE  7639 Shts/OE 
Cumulative reduction (or increase) in paper consumption, expressed as a percentage, relative to the baseline year 2008–09  FY 2011-12 -10% 6875 Shts/OE -10% 6875 Shts/OE
FY 2012-13 -15%
6493 Shts/OE
-37%
4863 Shts/OE
FY 2013-14    

Strategies/Comments

  1. Scope: All the CBSA employees are included.
  2. Method used for determining paper consumption: Usage data based on PWGSC National Standing Offer.
  3. Method used for determining number of office employees: CBSA Demographic Reports 2013.
  4. Number of employees subject to the target: 14,548 employees.
  5. Reporting requirements: The CBSA collects PWGSC National Standing Offer information quarterly.
  6. Roles and responsibilities: The Infrastructure and Environmental Operations Directorate & Contracting and Materiel Management Division are target leads.
  7. Plans for engagement:
    • Implement a paper consumption directive, program and action plan.
      • All procurement personnel and acquisition cardholders will be required to purchase paper through the PWGSC National Standing Offer.
    • Develop a communication plan to educate all employees about the economic, social and environmental impacts of paper consumption.
    • Report paper consumption to ensure continuous improvement.
  8. A significant reduction in paper consumption has been achieved. Electronic initiatives have been put in place to make processes more efficient, use fewer resources and reduce our environmental footprint. The adoption and use of the CBSA Self-Service Portal and the Government of Canada Compensation Web Applications have been the key drivers in the reduction of paper consumption in the Agency. Other best practices such as printing double-sided, using Web conferencing services, rationalizing information technology devices and shifting to electronic records have also assisted in our paper reduction accomplishments.

Green Meetings Target

8.9 By March 31, 2012, the CBSA will adopt a guide for greening meetings.
Performance Measure RPP DPR
Target Status Achieved
Presence of a green meeting guide Yes: Adopted March 2012  Yes: Adopted March 2012

Strategies/Comments

  1. Scope: The green meeting guide is applicable to all meetings held within the CBSA premises.
  2. Evidence of adoption: The download rate of the green meeting guide from the Agency’s sustainable development intranet site and/or a post-implementation survey will be used as evidence.
  3. Reporting requirement to track the use of the guide: A new internal audit tool will be developed and implemented or tracking will be integrated into the Agency’s existing audit processes.
  4. Roles and responsibilities:
    • The Environmental Operations Division will be responsible for reviewing the green meeting guide every three years to evaluate and update as required.
    • All CBSA employees are responsible for carrying out activities consistent with the green meeting guide.
  5. Key components of the guide:
    • Composed of environmental best practices and tools.
    • Raises awareness of green meetings and sustainable practices in the workplace, reducing the environmental footprint of Agency-hosted meetings, in particular, large meetings and events. 

Green Procurement Targets

8.10 As of April 1, 2011, the CBSA will establish at least three SMART green procurement targets to reduce environmental impacts.

By March 31, 2014, 90 percent of vehicles purchased annually will be right-sized for operational needs and will be the most fuel-efficient vehicles in their class in the Government Motor Vehicle Ordering Guide and/or will be alternative fuel vehicles.
Performance Measure RPP DPR
Target Status On Track
Percentage of vehicle purchases that meet the target relative to total dollar value of all vehicle purchases in the given year 80%
 in 2012–13 
80% 
in 2012–13
Progress against measure in the given fiscal year +10%  +10%

Strategies/Comments

  1. The target meets the SMART principle as described below:
    • Specific: The target is specific to the fleet and clearly identifies precise procurement objective.
    • Measurable: The CBSA Vehicle Matrix and Automotive Resources International Management Tool will guide right-sizing purchases of vehicles.
    • Achievable: The national fleet manager will develop and implement the CBSA Fleet Management Framework to ensure the completion of this target.
    • Relevant: By right-sizing the fleet, fuel consumption and greenhouse gas emissions will be reduced, offering significant environmental benefits.
    • Time-bound: A firm date is established for target completion.
By March 31, 2014, five percent of the CBSA vehicles will be hybrid or ultra-compact.
Performance Measure RPP DPR
Target Status On Track
Percentage of vehicles bought in the given fiscal year relative to the total number of all hybrids or ultra-compacts that the CBSA has in its vehicle inventory 4% 
in 2012–13
4% 
in 2012–13
Progress against measure in the given fiscal year +1%  >+1%

Strategies/Comments

  1. The target meets the SMART principle as described below:
    • Specific: The target identifies a clear and quantifiable fleet objective.
    • Measurable: An accurate fleet inventory that tracks the required information will be used to measure target performance.
    • Achievable: Resources and responsibilities for target completion have been identified. The national fleet manager, in collaboration with regional fleet managers, will determine operational needs and feasibility of purchasing hybrid and/or ultra-compact vehicles.
    • Relevant: By purchasing hybrid and/or ultra-compact vehicles, fuel consumption and greenhouse gas emissions will be reduced, offering significant environmental benefits.
    • Time-bound: A firm date is established for target completion.
  2. Key actions to meet target:
    • Priority for vehicle replacement will be in place for clients requesting hybrid or ultra-compact vehicles.
    • In 2012–2013, the CBSA purchased one hybrid, two ultra-compact and 18 compact vehicles.
By March 31, 2013, 90 percent of solicitation documentation, including requests for proposals, evaluation criteria and contracts, will incorporate environmental clauses.
Performance Measure RPP DPR
Target Status On Track
Percentage of solicitation documents that incorporated environmental clauses relative to the total number of solicitation documents 75% 
in 2012–13
89% 
in 2012–13
Progress against measure in the given fiscal year +5%  +14%

Strategies/Comments

  1. Definitions:
    • Solicitation documents are only used in competitive procurement processes; they are not used in all contracts. For example, they are not used in sole-source contracts nor when placing call-ups against PWGSC Standing Offers.
    • Using recycled content paper and printing double-sided meet the definition of being an environmental clause.
  2. Scope: Only those requirements that included solicitation documentation have been included. Those that did not include solicitation documentation have been excluded, such as sole-source contracts.
  3. Methodology: In the absence of a mechanism to track progress of the target, Contracting and Materiel Management Division has estimated its status based on the following assumptions:
    • At headquarters, 100% of requests for proposals include environmental clauses as the PWGSC solicitation templates are used and this clause is part of the template.
    • In the regions, it is estimated that 0% of requests for proposals includes environmental clauses as they do not use the PWGSC solicitation templates.
    • At headquarters, 45 competitively sourced contracts used PWGSC solicitation templates and they were valued at a total of $17 M.
    • In the regions, 151 competitively sourced contracts were valued at a total of $2 M.
    • Based on transactions and the above assumptions, 23% of CBSA solicitation documents had environmental clauses, but based on value, 89% of the value of CBSA solicitation documents had environmental clauses. 
    • Using the value of the solicitation documents better represents the value of the impact of this target on the Agency’s behaviour.
8.11 As of April 1, 2011, the CBSA will establish SMART targets for training, employee performance evaluations, and management processes and controls, as they pertain to procurement decision making.

Training for Select Employees

By March 31, 2014, 90 percent of procurement personnel and acquisition cardholders will have successfully completed a recognized training course on green procurement offered by the Canada School of Public Service, or other federal government organization.
Performance Measure RPP DPR
Target Status On Track
Percentage of procurement personnel and new acquisition cardholders who have successfully completed training relative to the total number of procurement personnel and acquisitions cardholders 90%
in 2012–13 
90% 
in 2012–13
Progress against measure in the given fiscal year +5% +5%

Strategies/Comments

  1. The Canada School of Public Service green procurement training is mandatory since 2012 for all new acquisition cardholders prior to receiving their card.
  2. As well, this course has also been made mandatory for all procurement personnel since 2010.
  3. E-statements are now available online and scanned documents are now accepted.
Employee performance evaluations for managers and functional heads of procurement and materiel management

By March 31, 2013, all procurement and materiel management functional specialists, associated managers and functional heads will have environmental clauses incorporated into their performance evaluations.
Performance Measure RPP DPR
Target Status On Track
Percentage of performance evaluations of targeted procurement personnel that have environmental clauses relative to the total of procurement personnel 80% 
in 2012–13
100%* 
in 2012–13
Progress against measure in the given fiscal year 0%  +20%

Strategies/Comments

  1. The Contracting and Materiel Management Division strategic direction supports green procurement through active engagement and management. This division provides guidance on green procurement practices to CBSA employees, promoting environmentally friendly products and services.
  2. Strategic priorities have been incorporated as commitments into the performance evaluations of materiel management functional specialists, managers and functional heads.
  3. *Specific environmental clauses will be incorporated into individual performance evaluations in 2013–14.
By March 31, 2013, the CBSA Fleet Management Framework will be developed and implemented.
Performance Measure RPP DPR
Target Status Achieved
Existence of the CBSA Fleet Management Framework Yes:
Implemented
April 2013
Yes:
Implemented
April 2013

Strategies/Comments

  1. The target meets the SMART principle as described below:
    • Specific: The target clearly identifies an output related to a specialized area of procurement.
    • Measurable: Measurement is based on the completion of the target.
    • Achievable: Resources and responsibilities for target completion have been identified. The national fleet manager, in collaboration with other stakeholders, will develop and implement appropriate policy, standards and guidelines to complete the framework.
    • Relevant: The CBSA has a significant vehicle fleet. Having a fleet management framework that combines traditional fleet practices with green procurement principles will ensure that the CBSA fleet is procured and managed in a manner that contributes to a sustainable Canada.
    • Time-bound: A firm date is established for target completion.