Single Window Initiative – Data Element Rationales
Natural Resources Canada

Office of Energy Efficiency

Product Name
This field is used in conjunction with other fields to identify products in order to cross match with reports previously filed with NRCan to determine compliance with the Regulations.
Brand Name
This field is used in conjunction with other fields to identify products in order to cross match with reports previously filed with NRCan to determine compliance with the Regulations.
Model Name
This field is used in conjunction with other fields to identify products in order to cross match with reports previously filed with NRCan to determine compliance with the Regulations.
Purpose
This field is used in conjunction with other fields to identify products in order to cross match with reports previously filed with NRCan to determine compliance with the Regulations.
Commodity Type
This field is used in conjunction with other fields to identify products in order to cross match with reports previously filed with NRCan to determine compliance with the Regulations.
Country of Origin
This field is Optional and not Mandatory.
State of Origin
This field is Optional and not Mandatory.

Explosives

Permit Type
Used to differentiate different business rules to be applied for three different permit types (Annual, Single Use and Single Use Tour, Event or International Competition); see latest ECCRD document. This is a coded identifier to determine the type of the PGA document (LPCO) being attached to this llD. SWI views the provision of this element as the same as an importer informing their broker (or the CBSA) that a given certificate is an Explosives Import Permit in their release package, and not a CITES certificate, which is usually done by fax or paper package today. We would also expect this coding to be performed by an automatic mapping performed by the broker and not to require any additional input from the importer beyond knowing what their LPCO is.
Permit Number
This is currently shown on paper permits that must be presented at the border. The IID process can replace paper permits. This field is necessary to identify the Import Permit being used to bring the explosives products into Canada. Any explosives products being imported must be listed on the Explosives Import Permit. The permit number is present on an Explosives Import Permit that is presented as a PGA document in the release package today in paper. The SWI team sees this element as replacing the information presented in paper today and not an additional element.
Permit Holder Name
This is currently shown on paper permits that must be presented at the border. The IID process can replace paper permits. This field helps ensure that the correct permit is provided by validating this field with the permit holder name in the system. The permit Holder Name is present on an Explosives Import Permit that is presented as a PGA document in the release package today in paper. The SWI team sees this element as replacing the information presented in paper today and not an additional element.
Authorized Product Identifier

The Authorized Product Identifier assigned by NRCan to the product may be provided here to simplify the reporting process.  If this field is not provided, SG119.NAD must be populated with the "Person who obtained product authorization" and SG117.IMD must contain the "Authorized Product Name". The Authorized Product Identifier provided in this field must be on the list of authorized products listed on the import permit referenced by this commodity line.

For Annual Permits and Single Use   Explosives Permits Tour, Event or International competition , the Product ID (i.e. the authorized product identifier) is optional for certain UNDG numbers. The list of UNDG numbers for which product ID is optional can be found at: http://www.nrcan.gc.ca/explosives/importation/16793

Authorized Product Name
This is currently shown on paper permits that must be presented at the border. The IID process can replace paper permits.  
Commodity Type
A product, in an IID with Explosives Import Permit at Declaration level, if not regulated by the Explosives Program can be identified by providing the following code: "Not regulated by Explosives Program". If this field is omitted, all products in an IID with Explosives Import Permit specified at Declaration level will be assumed to be regulated by Explosives program.
Person Who Obtained Product Authorization
This is currently shown on paper permits that must be presented at the border. The IID process can replace paper permits. This field is conditional and only needs to be provided if a Product ID is not being used to identify the product. Without a Product ID, this field (along with Product Name) is necessary to identify a product in the llD to match with the products permitted on the Import Permit. The "Person who obtained product authorization" and Product Name are not required if the Product Id is provided. This data element is not an additional data element but provides an alternate spot in the llD to provide the same data value as described in #3.
UNDG
This is currently shown on paper permits that must be presented at the border. The IID process can replace paper permits.  
Commodity Count
This is currently shown on Single Use paper permits that must be presented at the border. The IID process can replace paper permits.  
Quantity Unit Count / Unit of Measure
This is currently shown on Single Use paper permits that must be presented at the border. The IID process can replace paper permits.  
Country of Origin
This field in Optional and not Mandatory.

Kimberley Process (Rough Diamonds)

Certificate Type
The presence of a KP certificate accompanying a rough diamond shipment is required to meet Rough Diamond program requirements. Having confirmation on the presence or absence of this certificate facilitates the decision-making on clearing the shipment.
Certificate Number
The certificate number appears on the certificate that must accompany the rough diamond shipment in order to clear Customs. The IID process can NOT replace the original KP paper certificate.
Issue Date
The presence of a KP certificate accompanying a rough diamond shipment is required to meet Rough Diamond program requirements. Knowing the issue date of the KP certificate is crucial to confirm that the certificate is valid or not, which facilitates the decision-making on clearing the shipment.
Expiry Date
The presence of a KP certificate accompanying a rough diamond shipment is required to meet Rough Diamond program requirements. Knowing the expiry date of the KP certificate is crucial to confirm that the certificate is valid or not, which facilitates the decision-making on clearing the shipment.
Scanned KPC
The presence of a KP certificate accompanying a rough diamond shipment is required to meet Rough Diamond program requirements. Having confirmation that a KP certificate accompanies the rough diamond shipment is crucial to facilitate the decision-making on clearing the shipment. However, the scanned KPC does not replace the requirement to inspect the original KPC to identify potential counterfeiting.
Issuing Authority
Canada can only trade in rough diamonds with countries that are members of the Kimberley Process. The issuing authority, representing the country exporting the shipment, is therefore required to facilitate the decision-making on clearing the shipment.
Country of Origin (Mining)
Canada can only trade in rough diamonds with countries that are members of the Kimberley Process. The country of origin (mining), which is a data element on the KP certificate, is therefore required to provide guidance on clearing the shipment.
Country of Origin (Mixed)
Canada can only trade in rough diamonds mined within countries that are members of the Kimberley Process. The country of origin (mining), which is a data element on the KP certificate, is therefore required to provide guidance on clearing the shipment. The term "Mixed" is used when rough diamonds in a shipment are from various mining origin. The mention of this term requires increased vigilance/research be carried out.
Number of Packages/Parcels
The number of parcels like the value and carat weight of a rough diamond shipment is part of the minimal information required to meet Rough Diamond program requirements. The combination of data provides crucial information to identify the shipment and to understand its nature to facilitate the decision-making on clearing the shipment.
Carat Weight
The carat weight of a rough diamond shipment is part of the minimal information required to meet Rough Diamond program requirements. The combination of weight and value provides crucial information to understand the nature of the shipment to facilitate the decision-making on clearing the shipment.
Value in US$
The value of a rough diamond shipment is part of the minimal information required to meet Rough Diamond program requirements. This data element provides crucial information to identify the shipment and to understand its nature to facilitate the decision-making on clearing the shipment.
Country of Origin
Canada can only trade in rough diamonds mined within countries that are members of the Kimberley Process. The country of export is therefore required to provide guidance on clearing the shipment. This data element may duplicate the data element of "Issuing authority".
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